Director of Maintenance
The primary purpose of the Director of Maintenance (DOM) is to lead the maintenance operations of the Ashtabula Metropolitan Housing Authority (“AMHA”), ensuring that all activities are completed in an expeditious, thorough, and courteous manner while promoting resident satisfaction. The DOM has a seat on the Leadership Team of AMHA and is involved with the planning and visionary work in the implementation of AMHA’s strategic plan and overall mission and vision.
The DOM plans, organizes, manages and monitors maintenance staff performance. The DOM also maintains the physical integrity of AMHA’s housing portfolio to ensure the residents are provided high quality housing in a safe living environment. This position acts as the contract manager for all service contracts, including, but not limited to, fire alarms, HVAC systems, solid waste collection, landscaping, pest control and elevator maintenance. The DOM supervises varying levels of maintenance and construction positions.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Directs the efforts of a unionized workforce, including: selecting and training new employees, assigning, planning, and reviewing work, evaluating work performance, coordinating activities, maintaining standards, allocating personnel, acting on employee issues and recommending and implementing discipline.
- Schedules and communicates maintenance staff work assignments to achieve program goals and objectives; monitors and reviews work products; ensures tasks are completed within appropriate timeframes; performs periodic quality control audits of work order and other department systems.
- Responsible for the periodic revision of department procedures, makes recommendations to ensure compliance with established laws, codes, regulations, and policies. Monitors staff training and certification requirements.
- Participates in ongoing training programs; promotes staff development; develops and implements staff training programs.
- Monitors the condition of AMHA properties, including all necessary electrical, energy, mechanical, carpentry, plumbing, air conditioning, heating, ventilating and other systems, to maintain the physical facilities of AMHA at an acceptable level of cleanliness, maintenance, aesthetics and to insure the health, safety, and security of the residents, guests, vendors and employees.
- Develops and directs appropriate preventive maintenance programs for AMHA properties.
- Coordinates with Management and other staff in preparation for REAC Inspections, independent audits, and other inspections related to AMHA properties.
- Coordinates with Foreman and Housing staff to: plan and schedule all vacancy turnover activities; review work order backlogs and other productivity issues; develop and maintain procedures and reporting systems.
- Understands and oversees compliance of Davis Beacon wage requirements and all other applicable local, state and federal requirements concerning maintenance, construction and HUD-supported projects.
- Participates in the annual modernization planning cycle and oversees modernization projects (in conjunction with Management) to ensure issues identified by maintenance staff, property managers, and others are included in plan priorities.
- Develops and recommends maintenance operating budget; prepares forecasts for future funding for staffing, equipment, materials, and supplies.
- Approves all purchase orders and requisitions for department equipment, supplies and materials, ensures adequate inventory.
- Manages department procurement procedures: develops bid specifications, submits bid notifications, evaluates submissions for all service contracts, and approves vendors/contractors in accordance with applicable laws.
- Plans and oversees all construction and maintenance projects, including oversight of contractors, subcontractors and vendors.
- Responds to and provides guidance to emergency situations such as fires, floods, and weather-related issues 24/7 when necessary.
- Monitors workplace accidents and maintains incident reporting system.
- Performs other duties as assigned.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires a person to remain in a stationary position for long times, and often requires sitting, standing, operating computers and other office equipment, and attending onsite and offsite meetings. Job occasionally requires climbing, stooping, crawling, kneeling and reaching and lifting/transporting items up to 50 pounds. The employee must be able to communicate via email and verbally via telephone.
- Skill in preparing budgets, reports, correspondence and other presentations for internal and external audiences.
- Ability to establish and maintain effective working relationships with co-workers, unions, residents, resident associations, general public, and persons from outside organizations.
- Thorough knowledge of maintenance and construction methods, procedures, techniques and skills associated with electrical, masonry, carpentry, plumbing, and related trades.
- Computer literacy in Word, Excel, Outlook and internet searching, and ability to learn other computer software programs as required by assigned tasks.
- Valid driver’s license.
EDUCATION and/or EXPERIENCE:
- High School Diploma or equivalent required; advanced degrees given preference.
- Minimum five (5) years of experience in maintenance or construction, including a minimum three (3) years in supervisory capacity. Experience in multi-family property management or non-profit operations given preference.
Please submit a cover letter detailing your qualifications along with a resume to: CFO@AshtabulaMHA.net. Deadline: August 31, 2021. No phone calls or letters please.
AMHA offers a competitive salary and strong benefits package, including health, vision and dental insurance and a defined-benefit pension (OPERS).
AMHA is an Equal Opportunity Employer. Minorities, veterans, Section 3 qualifying individuals, and persons with disabilities are strongly encouraged to apply.