Director of Maintenance

Job Description

SUMMARY:

The primary purpose of the Director of Maintenance (DOM) is to lead the maintenance operations of the Ashtabula Metropolitan Housing Authority (“AMHA”), ensuring that all activities are completed in an expeditious, thorough, and courteous manner while promoting resident satisfaction. The DOM has a seat on the Leadership Team of AMHA and is involved with the planning and visionary work in the implementation of AMHA’s strategic plan and overall mission and vision.

The DOM plans, organizes, manages and monitors maintenance staff performance. The DOM also maintains the physical integrity of AMHA’s housing portfolio to ensure the residents are provided high quality housing in a safe living environment. This position acts as the contract manager for all service contracts, including, but not limited to, fire alarms, HVAC systems, solid waste collection, landscaping, pest control and elevator maintenance. The DOM supervises varying levels of maintenance and construction positions.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Directs the efforts of a unionized workforce, including: selecting and training new employees, assigning, planning, and reviewing work, evaluating work performance, coordinating activities, maintaining standards, allocating personnel, acting on employee issues and recommending and implementing discipline.
• Schedules and communicates maintenance staff work assignments to achieve program goals and objectives; monitors and reviews work products; ensures tasks are completed within appropriate timeframes; performs periodic quality control audits of work order and other department systems.
• Responsible for the periodic revision of department procedures, makes recommendations to ensure compliance with established laws, codes, regulations, and policies. Monitors staff training and certification requirements.
• Participates in ongoing training programs; promotes staff development; develops and implements staff training programs.
• Monitors the condition of AMHA properties, including all necessary electrical, energy, mechanical, carpentry, plumbing, air conditioning, heating, ventilating and other systems, to maintain the physical facilities of AMHA at an acceptable level of cleanliness, maintenance, aesthetics and to insure the health, safety, and security of the residents, guests, vendors and employees.
• Develops and directs appropriate preventive maintenance programs for AMHA properties.
• Coordinates with Management and other staff in preparation for REAC Inspections, independent audits, and other inspections related to AMHA properties.
• Coordinates with Foreman and Housing staff to: plan and schedule all vacancy turnover activities; review work order backlogs and other productivity issues; develop and maintain procedures and reporting systems.
• Understands and oversees compliance of Davis Beacon wage requirements and all other applicable local, state and federal requirements concerning maintenance, construction and HUD-supported projects.
• Participates in the annual modernization planning cycle and oversees modernization projects (in conjunction with Management) to ensure issues identified by maintenance staff, property managers, and others are included in plan priorities.
• Develops and recommends maintenance operating budget; prepares forecasts for future funding for staffing, equipment, materials, and supplies.
• Approves all purchase orders and requisitions for department equipment, supplies and materials, ensures adequate inventory.
• Manages department procurement procedures: develops bid specifications, submits bid notifications, evaluates submissions for all service contracts, and approves vendors/contractors in accordance with applicable laws.
• Plans and oversees all construction and maintenance projects, including oversight of contractors, subcontractors and vendors.
• Responds to and provides guidance to emergency situations such as fires, floods, and weather-related issues 24/7 when necessary.
• Monitors workplace accidents and maintains incident reporting system.
• Performs other duties as assigned.