Director of Fiscal Services at Ashtabula County Community Action Agency in Ashtabula, OH

Full Time
Experience: Minimum 5 years of technical accounting experieince.
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Job Description

Ensure that all Agency financial requirements are met, be they statutory, regulatory or program specific.  Ensure that generally accepted principles of accounting are applied throughout the Agency.  Approve or establish all Agency accounting systems, procedures, forms and account classifications.  Plan, direct and supervise Agency-wide auditing activities.  Assist Program Directors with program financial matters.  This position is responsible to the Executive Director with primary worksite at Austinburg Road in Ashtabula.

Specific duties and responsibilities include:  Supervise and evaluate the Accountant position-identify and provide for training needs, assign and evaluate work.  Keep accountant current on changes in Programs relating to the fiscal department as information is acquired from directors meetings.  Provide technical assistance to all program directors concerning budgets with regard to flexibility, rules and regulations of particular grants and program.   Analyze and streamline the workflow within the fiscal department and the programs — identify and eliminate duplicated efforts.  Oversee the installation and operation of system-wide accounting software programs.  Plan, operate and control an effective accounting system, including payroll, inventory control and procurement.  Prepare and maintain a documented operating procedure manual for all accounting, payroll, inventory control and procurement functions.  Formulate and operate a system of internal control designed to safeguard the Agency’s assets.  Plan, operate and control an effective financial reporting system which provides the basis for issuance of timely and accurate financial statements.  Interview and hire for the Accountant position and assist with the interviewing and hiring of accounting personnel subject to the final approval of the Executive Director.  Advise and assist the Executive Director with all matters affecting the financial operations of the Agency, providing information or materials and performing other such duties as required.  Attend or ensure a fiscal presence at program meetings that relate to planning for or altering fiscal systems.  Assist with and review the fiscal section of grant applications, new and renewals.   Meet regularly with each program director to review budget information and tracking mechanisms, provide historical forecasting, budget analysis, projections and offer assistance with determining fiscal activities and allocations.  Facilitate staff meetings specifically focusing on system-wide problem resolution.  Maintain accuracy of the General Ledger for Properties Corporation, ACCHDO and Non-Federal accounts.  Keep current with all of the changes in regulations relating to fiscal department.  Assist in all Agency audits.  Maintain and increase knowledge and skills through attendance at meetings, conferences, training seminars and in-service training sessions.  Attend meetings and serve on temporary committees, as requested including Agency Board and Finance Committee meetings to present fiscal reports.  Perform additional duties and assignments as requested.

Job Requirements

Bachelor’s degree in Business Administration.  Minimum of five years of technical accounting experience.  Must be comfortable with computers, learning new software programs and able to trouble-shoot the fiscal software.  Will sometimes be required to work evenings, weekends and holidays.  Occasionally required to travel to Agency facilities and community locations.  Overnight travel may be required.  Valid driver’s license and automobile insurance required.  Driving record must meet Agency standards.

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